be by secret ballot as specified in Rule 18(b). If such is the case, the Secretary shall have prepared balloting

lists as outlined in Rule 26(d). The balloting lists shall indicate in an unambiguous manner the method of

recording votes.
(b) The Chairman shall appoint two members present at the meeting to act as Scrutineers. The Scrutineers shall

distribute balloting lists to each member present and entitled to vote at that meeting and shall collect the

completed votes and count them. Upon completion of counting of the votes, the Scrutineers shall advise the

Chairman of the result. Following declaration of the election, no further business shall be conducted at the

meeting until a resolution is passed that the votes be destroyed.
(c) Other questions at a General Meeting shall be decided by a majority of votes of the members present and

entitled to vote at the meeting. Such voting shall be by show of hands or a division of members unless not less

than one- fifth of the members present demand a secret ballot. If such is the case, the Chairman shall appoint

two Scrutineers to prepare balloting papers, distribute them to each member present and entitled to vote at the

meeting, collect the completed votes and count them and subsequently advise the Chairman of the result of the

ballot. No further business shall be conducted until a resolution is passed that the votes be destroyed.

2. ABSENTEE VOTE
(a) A member requiring an absentee vote shall acquire the necessary ballot paper/s as supplied by the Secretary.
(b) The Secretary shall provide sufficient ballot papers (if necessary) with the names of candidates written or printed

thereon in alphabetical order at least seven (7) days prior to the Annual General Meeting to enable members unable to

Committee and General Meetings of members for the overall administration of the Club. The Chairman shall

preside at all meetings and functions of the Club. The Chairman shall attend to the carrying out of the

decisions of the Club or Management Committee and generally see that the members are properly

accommodated and the Constitution of the Club is fully adhered to by all members. The Presidents of the

respective sections shall preside on days, which involve bowling events only.

ii)    Deputy Chairman
The Deputy Chairman shall assist and work with the Chairman to ensure that all duties allotted by the  

 Management Committee are properly carried out. These duties shall include ensuring that Fund Raising, 

 Sponsorship and Social Activities of the Club are undertaken within the terms of reference as approved from

 time to time by the Management Committee. The Deputy Chairman shall have power to co-opt any member

 to assist with these duties subject to the approval of the Management Committee. 

 In the absence of the Chairman, the Deputy Chairman will carry out the duties normally performed by the

(b) (i) Secretary
The Secretary shall keep all such books and records as may from time to time be required by the Liquor Act,

1992, and the Associations Incorporation Act 1981 or any amendments thereof and furnish all necessary

returns or information to the Licensing Commission and the Department of Fair Trading.
The Secretary shall ensure that a register of current key holders is maintained.

The Secretary shall keep a faithful record of the business transacted at all meetings, issue notices of all

meetings connected with the Club.
 

Within seven (7) days following any meeting of the Management Committee the Secretary shall have placed

on the notice board the draft minutes of such meeting, these draft minutes shall be complete in as far as they 

relate to decided issues and include a copy of the previous months accounts summary as prepared by the Club

Treasurer. The Management Committee may by separate resolution determine that a particular item may be

detrimental to the best interests of the Club, it’s members or it’s contractors and only such item may then be

deleted from the draft minutes to be displayed.

The Secretary shall receive all correspondence and reply thereto as the Management Committee may direct.

The notice calling the Annual General Meeting shall have attached to it the Club’s Annual Report and a note of the

Members falling under Rule11(b) of the Constitution. Should the Secretary be absent or ill, or neglect or refuse to

do anything required by the By laws, the Management Committee shall have power to invite and appoint any

other member of the Club to act in that capacity.

(c) Treasurer
The Treasurer shall keep a record of the receipts and expenditure and keep correct accounts and books

showing the financial affairs of the Club and the particulars usually shown in the books of account of alike

nature; report the financial position of the Club at each monthly meeting of the Management Committee, and

present accounts for payment at each monthly meeting of the Management Committee for ratification. He shall

also advise the Management Committee of any unfinancial members.
 

The Treasurer shall also submit to the Annual General Meeting a statement of accounts for the preceding year,

such accounts to be audited by a suitably qualified person appointed at the Club’s Annual General Meeting.

Should the Treasurer be absent or ill, or neglect or refuse to do anything required by these By laws, the

Management Committee shall have the power to invite and appoint any other financial member of the Club to

act in that capacity.

(d) Greens Coordinator
The Greens Coordinator shall be responsible to ensure the upkeep of the Greens, Banks, Gardens and  

Surrounds (which will include Pathways and Car Parks) are of a high quality and will liaise with the Green

Keeper regarding such maintenance.

This responsibility having been delegated to him by the Management Committee who shall retain overall   

control for these areas. His decision shall be final regarding the question as to whether the green or greens

are in a fit state for use. In his absence members of the management committee present shall be responsible for

such decisions.

He shall, subject to the concurrence of the Management Committee , have power to order the necessary

material and procure extra assistance if required for maintaining the Greens, Banks, Gardens and Surrounds

(which shall include Pathways and Car Parks) in good order.             

He shall present a written report regarding the greens or any other matter concerning his area of responsibility,       

to each monthly meeting of the Management Committee.

the Nominee of the Club in accordance with the requirements of the current Liquor Act.
 

The Management Committee shall be responsible for the employment of all Bar Staff, but may delegate this

responsibility to the Nominee.

The Nominee shall be responsible for the rostering of staff.

(f) Bar Manager (If appointed)
The Bar Manager will be directly responsible to the Management Committee and shall submit a written report,

through the Secretary, to each monthly meeting of the Management Committee.
Subject to the approval of the Management Committee he shall be responsible for the employment and

termination of employment of all Bar staff, be responsible for the ordering of all bar supplies and be

responsible for the rostering of bar staff.

(g) House Coordinator
The Building and maintenance thereof shall be under the full control of the Management Committee but it may

delegate its authority to the House Coordinator who shall:

(i ) Ensure that the buildings and procedures and systems therein are properly maintained and kept in a good

state of repair.
(ii) Make such recommendations to the Management Committee as he thinks fit, without

restricting the generality thereof, the choice of contractors or tradesmen to carry out or perform any

work, which may be required as a result of such recommendations
(iii) Ensure that the Club furniture, furnishings and such other equipment as determined by the Management

Committee from time to time, are properly stored, cared for and maintained, and initiate actions to repair

or replace worn, damaged or lost items.
(iv) Maintain an inventory of furniture and equipment normally located in the Clubhouse.
(v) Ensure that the Clubhouse, including the terraces and entrances, are kept clean and tidy.
(vi) Oversee the work performed by cleaning contractors.
(vii) Oversee the arrangements for letting of the Club’s function room/s.
 

(h)  Bowls Section Delegates.

 The Bowls Section Delegates will assist their respective Bowls Section President in the day to day running

 of the relevant Bowls Section. They will deal with comments, complaints and various issues that are brought

 to their attention from time to time. Such issues that are unable to be adequately handled by their Bowls 

 Section. should be brought to the Management Committee to be dealt with in the appropriate manner.

 In such cases the relevant Bowls Section Delegate will ensure proper feed back is given to the subject

 for Member/s concerned.
 

(i) Notwithstanding the allocation of duties contained in the preceding paragraphs 3 (a) to 3 (h) inclusive the

Management Committee may vary any and all of the duties applicable to any and all positions described

therein at any time and from time to time where it considers that such variation shall assist in the better

management of the Club.
 

committees.

The Management Committee may appoint sub committees for any purpose whatsoever. The Chairman of

each sub committee shall present a written report to each monthly meeting of the Management Committee.
 

All sub committees shall meet regularly to deal with matters within the scope of the sub committee’s

designated functions.
 

A sub committee may meet and adjourn as it thinks proper. Questions arising at any meeting shall be

determined by a majority vote of the members present, and in the case of equality of votes the status quo

shall be maintained.
 

The Chairman of each sub committee shall advise the Management Committee’s Chairman of the date and

time of any proposed meeting. The Management Committee Chairman shall be advised of any suggestions

or decisions reached by the sub committee.
 

All decisions or suggestions shall be submitted to the Management Committee as recommendations for

approval unless the Management Committee has granted prior permission to act.
 

see that all matters of interest are reported and publicised to the best advantage.
 

to members and visitors within the confines of the Club. Such requirements will be displayed in a prominent

house.

9. THE CLUB COLOURS.

The Club colours shall be blue and gold.

events or associated functions.
They shall attend to the carrying out of decisions of the Management Committee and generally see that the

needs and wishes of members of the respective Bowls Sections are properly attended to and are kept informed

on matters affecting their Section.
They shall be responsible for and supervise the duties expected of all persons holding positions, in their \

respective sections, including occasions requiring official representation.
 

11(a) ASSISTANT SECRETARIES
The Assistant Secretaries who shall be elected at the Annual General Meeting in accordance with Rule 26 of

be done.
(iv) Report to the Secretary on matters that come under his/her cognisance in connection with the affairs

of the respective bowls sections.
 

11(b) ASSISTANT TREASURERS
The Assistant Treasurers who shall be elected at the Annual General Meeting in accordance with Rule 26 of the
Constitution shall:

(I) Be responsible for the oversight and collection of all monies raised from the Games of the respective

Ladies’ and Men’s Sections.
(ii) Prepare a Statement of all such monies, which will be lodged, with the Treasurer on a weekly basis.
 

12. FUND RAISING SOCIAL ACTIVITIES
The Presidents of the respective bowls sections shall form a combined committee, with power to co-opt,
whose duties will include:

(i ) Compiling an annual programme and strategy for Fund Raising
(ii) Prepare fund raising revenue forecast to assist the Treasurer in preparing a cash flow budget
(iii) Review current methods and introduce new revenue increasing ideas.
(iv) If requested by the Committee, the Management Committee may approve the establishment of an Imprest

Petty Cash float to enable payment of any amounts required for ease of operation of the Committee.
Such float to be accounted for as directed by the Treasurer.
The amount of such float to be as approved by the Management Committee from time to time.
 

responsible for the conduct of all club championships and social play.
 

Their duties will include:

(i ) Compiling conditions of play for club championships and obtaining approval from the Management

Committee
(ii) Seeing that approved conditions of play are implemented
(iii) Request the Coordinator of Umpires to arrange Umpires/Markers when required
(iv) Determining conditions of play for social play
(v) Allocating rinks for championships and social play
(vi) Prepare Cards for Games under his/her control
(vii) The Elected Games Directors and/or in their absence the delegated member or members as the Controlling

      Body, take immediate control over the Conditions of Play under which a game is played on the Club’s greens..
(viii) Overseeing all relevant Bowls Associations Competitions allocated to the Club.
 (ix) Advising results of all games to the respective controlling bodies and the media.
 (x)  Recommending appointment of Conveners, for approval by the Management Committee, in respect of  

       allocated playing days and mixed night bowls and special event days.
 (xi) Be responsible for collecting fees applicable to games being played.

(I) The Match Committee shall consist of the Games Directors and the Club Selectors.

(ii) The Match Committee shall be responsible for recommending / modifying the Conditions of Play , for

all Championships, Social and Special games under the control of JBC

(iii) The recommended conditions of play to be approved by the Management Committee.

the Associations
(iii) Report any urgent business on the next playing day following the Association meeting.

17(a) COORDINATOR OF UMPIRES
The Coordinator of Umpires who shall be elected at the Annual General meeting in accordance with Rule 26

members who have demonstrated their abilities as Markers.
(iii) Convene meetings of Umpires when required
(iv) Ensure the Umpires are kept informed of all changes and amendments to the Laws of the Game of

Bowls in Australia.
(v) Ensure that Umpires’ equipment is kept in proper condition.
(vi) Compile reports as required by State or District Associations.
(vii) Provide guidance for members wishing to qualify as National Umpires
(viii) As requested by the respective Games Director or Convenor of a Carnival or special Bowls fixture,

arrange for Umpires and Markers to be in attendance.

17(b) COORDINATOR OF COACHES
The Coordinator of Coaches who shall be elected at the Annual General Meeting in accordance with Rule 26

18. DISPUTES
The Management Committee shall appoint a Disputes Committee for both Ladies’ and Men’s Bowls Sections

consisting of three (3) members at least one of who shall be an accredited Umpire. It shall be the duty of the

Committee to consider and rule on any questions or dispute arising from or out of the conduct of the Club

Championships, which may be referred to by any competitor in accordance with Club Championship

conditions.
The decision of the Disputes Committee shall be final and binding and there shall be no appeal there from. Any

member of the Disputes Committee having any financial interest, or a family or other relationship in the matter

under discussion, shall withdraw during the relevant discussion and voting thereon and a suitable Club member

shall be co-opted by the Chairman to take his/her place.

Constitution or By laws as may be referred to it and make recommendations.

20. GAMING MACHINE NOMINEE
The Management Committee shall appoint a Gaming Machine Nominee who shall form a sub-committee to

coordinate and assist the Machine Employees and generally supervise activities related to the operation of the

Gaming Machines. The Gaming Nominee must hold or apply for a Nominee Licence before appointment.

current valid membership of the Club.
(ii) Members must produce membership cards to gain admission to the Club, if requested by Members of

the Management Committee, any officer of the Cub or any person authorised by the Management

Committee.
(iii) Any member found lending his/her membership card to another person may be expelled from

membership of the Club.

Management Committee. No further charge will be made to the lessee who retains the locker as long as he

remains a member of the Club. On termination of membership the Management Committee will release the

locker.

given by the Management Committee. Application for Ordinary Membership shall be as described in

Rule 9(a) of the Constitution.
(vi) The duties of all employees will be as defined by Industrial Law or Agreement or as contained in their

contract of employment
 

Management Committee detailing the reason for the submission.
 

A Club Award may be presented to any member of the Club at the discretion of the Management Committee.
 

retention of any Honour Board shall be as approved by the Management Committee.
 

29.  SOCIAL PLAY.